Travel Request
All employees who travel will need to set up a profile in Concur ( Set Up Traveler Profile training video) in order to travel and submit expenses for reimbursement/reallocation. After your profile is set up, add Trish Stebbing as a delegate for your account.
A Travel Request needs to be both submitted and approved before travel, due to liability issues. The responsibilities of the traveler and business office personnel are outlined in the process below.
**Note all job aids reference College Park/UMD, however, your Concur Travel Request/Expense should always populate (07) Center for Environmental Science as the Campus.
CBL is NOT using the ghost travel card feature. If you need prepayment, reach out to the Business Office so that someone can provide payment with their Travel Card.
A Travel Request is not required for local travel (DC Metropolitan area) unless it involves an overnight stay. However, Insurance Purposes Only Travel Requests are strongly encouraged.
Travelers should work with the Business Office on travel arrangements, including allowable departure and return dates, ensuring reasonable and appropriate rates taking advantage of discounts (see website for discounts with suppliers such as Amtrak, car rental agencies, etc.) Airfare should utilize the least expensive logical fare via the most direct route.
Travelers should work with the Business Office on all bookings to minimize large reimbursements; our default is to book early and prepay as many expenses as possible!
Travel Request Overview:
Pre-Recorded Video Training:
Employees who wish to utilize a Business Office designated travel card should follow steps in the
Job Aid: Employees/GAs without Tcard or Personal Credit Card
Employees who wish to use their personal credit card or their assigned travel card should follow steps in the
Job Aid: Travel & Hosting Request
KFS Account Information:
KFS Account Numbers:
State Accounts:
Add a “1” to the front of the 5-digit account number and a “0” at the end
Revolving Accounts:
Add a “2” to the front of the 5-digit account number and a “0” at the end
Grant Accounts:
Add a “4” to any 5-digit grant number beginning with a “3” (state, local, private) and a “0” at the end Add a “5” to any 5-digit grant number beginning with a “2” (federal) and a “0” at the end
All Travel Request’s for insurance purposes only should use account: 1335100
The chart number should always be 07 for UMCES accounts
Travel Management Company
Collegiate Travel Planners (CTP) is the Designated Travel Management Company.
CTP is available to assist travelers with complex international travel* and arrange for group travel events. Contact CTP for agent-assisted bookings at:
CTP Travel Team Hours: Monday-Friday, 8:00 am-6:00 pm ET
Phone: 833-620-0714 (toll free) - normal business hours and after-hours
Overseas phone: Number to call CTP while overseas: 225-224-3094
Email: umd@ctptravelservices.com - normal business hours only
Booking Fees: Online booking with Concur = $3.50; Agent-assisted = $25.00
International agent-assisted = $27.00
CTP Group Department: Contact information should you have a need for any non-athletic group travel. Intercollegiate Athletics will continue to be supported by Anthony Travel.
CTP Group Travel Hours: Monday-Friday, 9:00 am-6:00 pm ET
Phone: 800-810-2695 (toll free), 210-530-0857 - normal business hours only
Overseas phone: Number to call if overseas for a group trip: 720-836-1874
Email: groups@ctptravelservices.com - normal business hours only
*Complex International travel is defined as a round-trip ticket itinerary containing more than 5 segments (including surface segments) or a round-trip ticket itinerary containing more than 2 business-required lodging stop-overs. Stop-overs required for overnight or next-day connections required by airline schedule are not treated as business-required.